Guideline – Run Recruitment and Staffing programs for a Workforce Request

By TALEHU 14/10/2022

Introduction

  • Once created, it is possible for a workforce request to run recruitment programs to start sourcing candidates, leveraging all possible sources, internally (internal job board, existing employee, in-house recruitment team) and externally (external job board, outside candidates and suppliers).
  • More information about supported recruitment programs by TALEHU, see the guideline Recruitment and Staffing programs
  • TALEHU supports employers to run following recruitment & staffing programs for a workforce request:
    • Internal Programs: Internal Posting, In-house Recruitment, Employee Referral. Note: these internal programs are only available for account with Business Membership.
    • External Programs: External Posting, Candidate Referral, Placement/Headhunt, RPO (Recruitment Process Outsourcing), Staffing. For external programs, once started the employer can also use the Talent Invite features to proactively invite the suitable candidate/supplier to these programs rather than passively waiting for them to find the request/program on Job Boards.
    • More information about supported recruitment programs by TALEHU, see the guideline Recruitment and Staffing programs
  • Steps to run a recruitment program:
    • Choose program type: Employer can run different types of programs for a request, and for each type of program, employer can run several programs.
    • Define required input information such as: Name/Title, Scope (Applicable Objectives), Deadline/Duration, Reward/Budget…
      • The Scope: could be (1) Job Boards, where potential candidates and talent suppliers can search for the request and join the program suitable with their own profile, or the profiles they have under the services they provide (2) list of specific partners (employee list, candidate list, partner list), in this case the request will be sent to their email and their received request inbox of their account at TALEHU.
      • Note: The scope could be added during the time program is still running.
    • Start running defined program, for defined scope. Employer can start a program with all defined scopes at once, or each scope at any time during the running duration of the program.
    • Received the candidate proposal
    • Screen and book the qualified candidate for next step.
    • Proceed next steps for BOOKED candidate.
    • Confirm the recruitment status and corresponding service payment if any.

Guidelines

  • Run Internal Posting program

    • Open the Request Details, go to Recruitment Programs section
    • In Internal Posting box, choose Add New Program
    • Choose the Type of Post (Normal or Hot) and enter the Deadline of the program
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run Employee Referral program

    • Open the Request Details, go to Recruitment Programs section
    • In Employee Referral box, choose Add New Program
    • Define the required information: Reward, Payment Schema, Duration and Scope.
      • Scope: Could be (1) Internal Job Board, where employee users can search for the request and join the program (refer suitable candidate for the company) or (2) Employee Lists, in this case only the employee users in the lists will receive the information about the request/program to join. Employee list can be created new or chosen from existing employee list, sub-list of the account.
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run In-house Recruitment program

    • Open the Request Details, go to Recruitment Programs section
    • In In-house Recruitment Team box, choose Add button to select member users of the account to add to the recruitment team of the request. The request then will be assigned to the member to follow up (to submit candidate proposal).

  • Run External Posting program

    • Open the Request Details, go to Recruitment Programs section
    • In Internal Posting box, choose Add New Program
    • Choose the Type of Post (Normal, VIP Domain, VIP) and define the Duration of the program
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run Candidate Referral program

    • Open the Request Details, go to Recruitment Programs section
    • In Candidate Referral box, choose Add New Program
    • Define the required information: Reward, Payment Schema, Duration and Scope.
      • Scope: could be (1) External Job Board, where external candidate/supplier can search for the request and join the program (refer suitable candidate for the company) or (2) Candidate Lists, in this case only the candidate in the list will receive the information about the request/program to join. Candidate list can be created new or chosen from existing candidate list, sub-list of the account or (3) Partner Lists, in this case partners specified in the list will receive the information about the request/program to join. A Partner List can be created by enter the TALEHU account of the partners to the list.
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run Placement/Headhunt program

    • Open the Request Details, go to Recruitment Programs section
    • In Candidate Referral box, choose Add New Program
    • Define the required information: Budget, Duration and Scope.
      • Budget: will be used as the guideline for supplier to consider the official service charge when submitting proposal. Budget can be a range or Negotiable.
      • Scope: could be (1) External Job Board, where external candidate/supplier can search for the request and join the program (refer suitable candidate for the company) or (2) Partner Lists, in this case partners specified in the list will receive the information about the request/program to join. A Partner List can be created by enter the TALEHU account of the partners to the list.
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run RPO (hire a part-time/contract recruiter) program

    • Open the Request Details, go to Recruitment Programs section
    • In Placement box, choose Add New Program
    • Define the required information: Rental Period, Budget, Duration and Scope of the program.
      • Budget: will be used as the guideline for supplier to consider the official service charge when submitting proposal. Budget can be a range or Negotiable.
      • Scope: could be (1) External Job Board, where external candidate/supplier can search for the request and join the program (refer suitable candidate for the company) or (2) Partner Lists, in this case partners specified in the list will receive the information about the request/program to join. A Partner List can be created by enter the TALEHU account of the partners to the list.
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.

  • Run Staffing program

    • Open the Request Details, go to Recruitment Programs section
    • In Staffing box, choose Add New Program
    • Define the required information: Rental Period, Budget, Duration and Scope of the program.
      • Budget: will be used as the guideline for supplier to consider the official service charge when submitting proposal. Budget can be a range or Negotiable.
      • Scope: could be (1) External Job Board, where external candidate/supplier can search for the request and join the program (refer suitable candidate for the company) or (2) Partner Lists, in this case partners specified in the list will receive the information about the request/program to join. A Partner List can be created by enter the TALEHU account of the partners to the list.
    • Choose Save button to save entered information
    • Choose Start button to run the program with information entered and scope selected. Employer can choose several scopes to run at once or run each scope by choosing Run This button of each scope.